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Case Studies | Education

The Architect

Project

Co-Designing with Children: Empowering Young Minds through The Architect Project

Shabnam Kirk
Education Director at Safety Pod International

The Architect Project invites children to play a central role in shaping their learning environments through the creation of therapeutic Pods. It places children at the heart of the design process, allowing them to decide what comfort, support, and emotional regulation looks and feels like for them.

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In a world where design often reflects the expertise of professionals, The Architect Project is changing the paradigm by recognising children as experts in their own lives.

By empowering children to take on the role of co-designers, The Architect Project values children as experts in their own lives, fostering self-expression and a sense of ownership. Through this collaborative approach, children gain the confidence to shape spaces that directly impact their well-being, making the project a powerful tool for personal and emotional growth.

“Pods are more than just furniture, they are personalised spaces that help children manage their emotions, self-regulate, focus, and find calm. Our Education Director Shabnam Kirk, has fused aspects of Art Therapy together with her wealth of experience in teaching, to design a project which inspires children to express their feelings and explore their emotional landscapes using colour, texture, and illustration. In doing so, they can create environments that are not only therapeutic but deeply personal”

Palkesh D Crawford, Founder of The Safety PodTM


Inspiration Behind The Architect Project: The Power of Environment and Self-Expression

Research has shown that the spaces we inhabit can deeply affect how we feel, think, and interact with the world around us. Recognising this, the project empowers children to design therapeutic Pods with an understanding of how they can help regulate emotions, encourage relaxation, and foster focus. By allowing children to participate as co-designers, the project promotes the idea that, just as adults are experts in their fields, children are experts in their own emotional needs and experiences.

Children often find it difficult to express their emotions verbally, yet they are highly skilled communicators in many other ways. The project taps into these diverse modes of expression, whether through art, play, or body language, providing children with the tools to communicate what they need in a safe and creative way. The result is a collaborative design process where children are not just passive recipients of an environment but active agents in shaping it.

The Project: Collaborative Co-Design with Children

The design of the Pods is more than just about aesthetics, it’s about creating an environment that reflects the child’s inner world. We were proud to pilot The Architect Project in Summer 2024 with children at Richmond Foundation in Malta, where the project reached new heights of creativity and emotional insight. For two weeks, the children worked on a mission to design ‘Power Pods’ that would help people channel one of three powers: reflect, relax, or focus.

Using art therapy-based tools and materials, the children explored their emotions through discussions and creative exercises. They created mood boards, capturing the sensory experiences tied to each of the three powers, and then translated these emotions into Pod designs.The final presentations were a testament to the children’s creativity and emotional literacy, with detailed explanations of how their colour choices, textures, and illustrations would encourage the intended emotional responses. The results were nothing short of inspiring.

Looking Ahead: The Architect Project’s Global Reach

As The Architect Project continues to grow, we are excited to announce that we are already running successful projects in primary schools across the UK. These collaborations are allowing more children to experience the power of co-design and take an active role in shaping their own learning environments through the creation of therapeutic Pods.

Looking ahead to 2025, we are thrilled to offer a unique opportunity for pupils to visit the Pods factory and meet Palkesh, inventor of The Safety PodTM. This visit will provide a behind-the-scenes look at how Pods are made and allow students to see their creative ideas come to life in a tangible way.

We are looking forward to working with more schools and pupils in 2025, and we can’t wait to see the impact personalised Pods will have on children’s emotional and mental well-being in their school settings. For more information on how to bring The Architect Project to your school, contact Education Director, Shabnam Kirk: Shabnam@ukpodsltd.co.uk

“Pods present a wonderful opportunity for pupils to create personalised, safe spaces within their learning environments—spaces they can access for a variety of activities, from moments of relaxation to focused work, or simply to find comfort and calm when needed. The project’s potential to support children in navigating their emotions and fostering a sense of ownership and well-being is truly inspiring.

Shabnam Kirk
Education Director at Safety Pod
International

Case Studies | Education

Architect ProjectMalta

Deborah Francalanza and the Co-Design of Safety Pods
at The Richmond Foundation, Malta

Client: The Richmond Foundation Malta

Product: Limitless Safety Pods Range

Background

The Richmond Foundation in Malta provides support to children with emotional, behavioural, and psychological challenges. The Foundation is committed to creating a nurturing environment that empowers children to manage their emotions and navigate the complexities of daily life. Deborah Francalanza, Forensic Psychologist and Service Manager at the Foundation, participated in a collaborative project with Safety Pod International, in which children were involved in co-designing safety pods to support their emotional wellbeing. This case study explores the experience of Deborah and the children throughout this innovative project, from initial enthusiasm to its lasting impact.

Initial Thoughts and Anticipation

Deborah’s first exposure to the Safety Pods was through a training session held at Mount Carmel Hospital, and she was immediately excited by their potential. “I was super enthusiastic from the get-go,” she recalls. Deborah recognized that these Pods could be a valuable addition to the setting, providing children with a tool to help manage their emotions in a safe and supportive way. When CEO Palkesh from Safety Pod International reached out with the opportunity to collaborate, Deborah was thrilled at the idea of involving the children in the design process. “When Palkesh invited us to collaborate, I was thrilled that our clients were going to get the chance to take on the role of Architects and be involved in the creation of the designs of the Pods,” she says.

Consultation and Planning Process

The planning and consultation phase of the project was an essential component of the process. Deborah and her colleagues worked closely with Safety Pod international’s Education Director, Shabnam to create a tailored plan that would best meet the needs of the children at The Richmond Foundation. Deborah highlights the collaborative nature of these discussions: “From the start, there was a great collaborative spirit between us and Safety Pod International,” she recalls. This partnership allowed them to design a plan that was both practical and meaningful for the children.

The consultations not only focused on the logistics of the project but also ensured that the final product would serve the emotional and psychological needs of the children, making it a truly bespoke solution.

Resources and Instructions

Deborah found the resources provided by Safety Pod International to be incredibly helpful, and the step-by-step instructions were easy to follow. “The resources supplied were super useful, and the instructions were easy to follow,” she says. One of the most exciting moments for the children was receiving the materials from the UK. “The children were very happy to receive the parcel all the way from the UK, and having the opportunity to open the box together really piqued their interest and increased their investment and sense of ownership in the project,” Deborah notes.

This small act of unboxing the materials created a sense of excitement and engagement among the children, making them feel like active participants in the project right from the start.

Engagement and Virtual Delivery

The project was delivered virtually, which presented its own set of challenges, particularly for a group of children who were used to more hands-on, physical engagement. Despite this, Deborah was surprised by how well the children managed to stay engaged with the project. “I was surprised to see how well the children managed to engage in spite of the delivery being solely virtual,” she reflects. While physical interaction was preferred, the virtual format did not hinder the children’s ability to participate and enjoy the process.

Deborah also acknowledged that some children struggled with participation, but this was not necessarily due to the virtual format. “For those children who did not participate as much, I don’t think that having the sessions delivered physically would have made much difference,” she observes, suggesting that the barriers to participation were deeper than the mode of delivery.

Insights from the Children

One of the most meaningful aspects of the project for Deborah was the chance to observe the children as they worked through the design process. “Taking a step back and letting the children guide the project was an excellent opportunity at getting to know the children more profoundly,” Deborah explains. This process helped the caregivers understand the emotional needs and preferences of the children, allowing them to see how the children wanted the Pods to support their emotional wellbeing.

While not all children were equally engaged, most expressed excitement about the project. Deborah notes that some children, especially those who had difficulty working in groups, found it challenging to collaborate with their peers during the design sessions. Nevertheless, the overall atmosphere remained positive.

Child Testimonials

The children’s own reflections offer valuable insight into the positive impact of the project. Their quotes reveal a sense of ownership, excitement, and emotional growth:

S: “It was very positive as we were able to express our emotions and feelings in a creative way. Now we will be able to use the Pods to control our anger.”
S: “It was amazing to present our designs to Palkesh!”
A: “I found this very inspiring. I have hope that I too can make something that is worthwhile.”
Z: “I enjoyed painting with all the colours, and the materials felt nice.”

These testimonials highlight how the project not only engaged the children creatively but also provided them with a sense of accomplishment and emotional empowerment. Many expressed excitement about the prospect of using the Pods in real-life situations to manage their emotions.

Impact of Co-Designing the Pods

Deborah believes the co-design process had a significant impact on how the children view the Pods and their relationship with emotional regulation tools in general. “I think that this increased the sense of ownership, and in turn, the children will hopefully be more likely to respect and use the Pods well,” she says. By having a hand in the design, the children felt that the Pods were truly their own, rather than something imposed on them. This sense of ownership helped to transform the Pods from an object of potential negativity (often associated with punishment) into a tool for emotional self-regulation and comfort.

Deborah also notes that the act of designing the Pods helped to remove any potential stigma that might have been attached to them. “Hopefully this sense of ownership will also invite the children to go and make use of the Pods when they feel the need to de-escalate rather than look at the Pods as something negative or associate it to ‘punishment,’” she adds.

Recommendations and Future Collaborations

Deborah strongly recommends the project to other settings considering the purchase of Pods for young people.

“This project is excellent in empowering the children who are often disempowered by the system or due to their limitations,” she says. By involving the children in the design, the project fostered a sense of collaboration, increased their confidence, and boosted their self-worth. Deborah reflects, “Overall, I feel that this increased the children’s ability to work together for a common goal, and ultimately it increased the child’s confidence and sense of self-worth.”

She also expresses her hope for continued collaboration with Safety Pod International:

“Collaborating with Safety Pod International has been an absolute pleasure! I look forward to having the opportunity to collaborate in the future.”

Deborah Francalanza’s experience with the co-design project at The Richmond Foundation illustrates the powerful benefits of involving children in the design of tools that directly affect their emotional wellbeing. The co-design process helped foster a sense of ownership, increased collaboration, and provided the children with a creative outlet for expressing their emotions. The success of this project at The Richmond Foundation highlights how participatory design can lead to more meaningful, empowering tools for children, ultimately helping them to manage their emotions in healthier, more positive ways.

Case Studies | Healthcare

LimitlessRange

Enhancing Safety and Well-being Through the
Use of The Safety Pod Limitless Service

Client: Private Client

Product: Limitless Safety Pods Range

Gareth, a young boy from North Lincolnshire, has learning disabilities, cerebral palsy, and autism with the subtype Pathological Demand Avoidance (PDA). His condition presents unique challenges for his family, particularly when it comes to managing his increasingly more aggressive behaviours. This was not only stressful for Gareth but also physically demanding and emotionally draining for his family, especially his mother, Julie Collingwood.

Julie sought a solution that would provide Gareth with a safe, comfortable space to self-regulate, while also reducing the need for physical intervention, which was proving to be unsustainable and potentially harmful for everyone involved.

Gareth’s autism and PDA meant that traditional interventions often backfired. His resistance to demands, including those related to managing aggressive behaviours, made it difficult for the family to find effective solutions. Additionally, Gareth’s physical limitations due to cerebral palsy further complicated matters. He needed a solution that would offer both physical safety and emotional reassurance while allowing him to maintain some sense of autonomy.

Julie’s primary concern was to avoid creating a situation where the Safety Pod itself would become a demand, further increasing Gareth’s anxiety and resistance. She needed a solution that would be appealing to him, that he could see as his own space, and that would help reduce the frequency and intensity of aggressive outbursts.

Upon recommendation from Gareth’s learning disability nurse, Julie explored the possibility of using a Safety Pod—a specially designed, safe space that could be used for calming, resting, or retreating from overwhelming situations. UK Pods, a company specializing in creating bespoke safety solutions, offered personalised guidance to ensure the Safety Pod would meet Gareth’s unique needs.

Through use of The Limitless Service, the team at UK Pods worked closely with Julie to determine the appropriate size and design of the Safety Pod. They provided Gareth with visual theme options, allowing him to participate in the selection process. This approach was particularly important given Gareth’s PDA, as it ensured the Safety Pod wouldn’t feel like another imposed demand but rather something he could take ownership of.

Julie was particularly impressed with the company’s ability to customize the design, including factors such as colour, fabric, and overall aesthetics, ensuring that Gareth would feel comfortable and secure in his new space. The process was collaborative, with Gareth being able to see and choose elements of the Safety Pod, which significantly improved his acceptance of the idea.

The introduction of the Safety Pod has had a profound impact on Gareth’s well-being, as well as on the overall dynamic within the family. The Safety Pod has given Gareth a personal, safe space where he can retreat to when feeling overwhelmed or agitated. It has become his “chair,” a space where he enjoys sitting, relaxing, and even napping. The Safety Pod has become an integral part of his daily routine, providing him with the comfort and security he needs.

From a carer’s perspective, the Safety Pod has been transformative. Julie reports that the need to physically restrain Gareth on the floor has significantly reduced, which has eased the physical and emotional strain on the family. The Safety Pod has allowed Gareth to have time to himself, in a controlled and safe environment, giving him space to calm down independently.

The reduction in aggressive behaviours and the ability to avoid physical restraint have been a major improvement for the family. Julie notes that Gareth seems happier and more content, which has in turn reduced stress levels for everyone involved. This sense of calm has allowed Julie and the rest of the family to approach caregiving with greater confidence and a renewed sense of hope for Gareth’s future.

Key Benefits of the Safety Pod for Gareth and His Family:

  • Physical and Emotional Safety: The pod provides Gareth with a secure space where he can feel safe, reducing the need for physical restraint and minimizing the risk of harm to himself or others
  • Autonomy and Choice: By allowing Gareth to participate in the selection of the pod’s design, he feels a sense of ownership, which helps to reduce his anxiety and resistance to the idea
  • Reduction in Aggressive Behaviours: With his safe space in place, Gareth is better able to manage his emotions, leading to fewer aggressive outbursts
  • Less Stress for Carers: The pod has alleviated the physical and emotional strain on the family, allowing them to support Gareth in a more effective and less stressful way
  • Improved Quality of Life: Gareth enjoys a greater sense of independence and comfort, and the family reports a reduction in stress, fostering a more positive environment for all involved

The Safety Pod has proven to be an invaluable resource for Gareth and his family. By providing him with a safe, comfortable space that he can retreat to when needed, the Safety Pod has not only helped to manage his aggressive behaviours but also improved his overall quality of life. For Julie and her family, the Safety Pod has reduced the need for physical intervention, allowed them to support Gareth more effectively, and fostered a sense of confidence and hope for the future.

The bespoke Limitless Design process offered by UK Pods ensured that the solution was tailored to Gareth’s specific needs and preferences, increasing the likelihood of his acceptance and use of the pod. This case highlights the importance of personalized, client-centred solutions in supporting individuals with complex needs and their families.

Case Studies | Education

St JohnsCollege

Implementing Safety Pods at St. John’s College

Client: St John’s College

Product: Safety Pods

St. John’s College, a specialist educational institution, provides support for young people with complex needs, including emotional and behavioural challenges. A key focus of the school’s approach is to create a safe and nurturing environment that encourages autonomy and emotional regulation, while also maintaining the safety and dignity of both students and staff. In response to the need for more effective and compassionate crisis intervention techniques, the school invested in the addition of Safety Pods.

The decision to invest in Safety Pods stemmed from a desire to find more effective and humane ways to support young people during emotional crises. Staff members at St. John’s felt that traditional crisis intervention methods, such as physical restraint, often led to the loss of dignity for the student and could have long-term negative effects on the student’s mental and emotional wellbeing.

The Safety Pods provided an alternative that allowed students to regulate themselves in a safe, contained space. The design of the pods supports young people in a non-restrictive manner, giving them the opportunity to de-escalate without the need for physical intervention. This approach helps to preserve the relationship between students and staff, reduces the risk of trauma, and promotes the development of self-regulation skills.

Importantly, the Safety Pods are also equipped with techniques that allow for the safe, dignified management of situations where a restrictive intervention may still be necessary, ensuring that the student’s safety and wellbeing are always prioritized.

One of the most significant examples of how the Safety Pods have positively impacted a student’s behaviour comes from a young man at the school who frequently exhibited physical aggression when faced with challenging demands. Prior to the introduction of the Safety Pod, this student exhibited warning signs of emotional dysregulation but refused to engage in calming strategies or environmental adjustments such as reducing sensory stimuli or giving space. When his behaviour escalated, he would often physically lash out, attempting to punch and kick staff members. Due to his hypermobility, size, and strength, staff found it difficult to safely restrain him. In these situations, the only option was often to employ a supine hold, which posed significant risks to both the student and staff.

After witnessing the effectiveness of the Safety Pod at a Maybo conference, the team decided to purchase a pod specifically for this student. Prior to the acquisition, restrictive interventions were used 3-4 times a week to manage the student’s behaviour. However, after introducing the Safety Pod and using the wrap-reverse disengage technique as a proactive measure, the student was able to self-regulate more effectively.

Over a period of two months, the frequency of restrictive interventions drastically decreased, and the student rarely required physical intervention. The key change was the student’s increasing ability to recognise the safety pod as a space to self-regulate. He began to choose to go to the Pod when he felt dysregulated, allowing him to calm down without the need for physical restraint. Gradually, he began to engage more in classroom activities and build stronger relationships with both peers and staff. As a result, his overall quality of life and emotional wellbeing improved, marking a significant positive shift in both his behaviour and his academic engagement.

From a staff perspective, the introduction of the Safety Pods has been transformative. The availability of the Pod provided a more proactive approach to managing emotional dysregulation, giving staff greater confidence in their ability to manage crisis situations without immediately resorting to restrictive interventions. This shift has not only enhanced the staff’s sense of safety and competence but has also resulted in a reduction in the use of physical intervention techniques.

Moreover, the use of the Safety Pod has improved relationships between staff and students. The ability to manage emotional crises in a less invasive, more dignified manner has fostered trust and respect, which has directly impacted students’ self-esteem and confidence. As a result, students are more engaged in classroom activities, more likely to interact positively with their peers, and better equipped to regulate their own emotions.

The introduction of the Safety Pods has contributed to a broader cultural shift within the setting. By offering an alternative to physical restraint, the college has moved away from a reactive, crisis-driven model of behaviour management towards one that focuses on prevention, autonomy, and emotional support. The Safety Pods have helped staff view crisis situations not as opportunities for control, but as moments for teaching self-regulation and emotional resilience.

The decision to incorporate Safety Pods into the school’s crisis management toolkit has had a profoundly positive impact on both students and staff at St. John’s College. By providing a safe, dignified space for emotional regulation, the Safety Pods have reduced the need for physical intervention, improved student behaviour, and fostered stronger, more positive relationships between staff and students. The ability to support young people in crisis without resorting to restrictive measures has not only improved the overall safety and wellbeing of students but also contributed to a more compassionate, effective approach to supporting their emotional and behavioural development.

Key Outcomes

  • Reduced frequency of restrictive interventions (from 3-4 times per week to rarely required)
  • Increased self-regulation and autonomy among students
  • Increased self-regulation and autonomy among students
  • Enhanced staff confidence in managing crises and employing proactive strategies
  • Shift towards a more positive, preventative approach to crisis management across the school

The success of the Safety Pods at St. John’s highlights the value of investing in tools that prioritize dignity, safety, and emotional wellbeing, ultimately benefiting both students and staff.

Case Studies | Education

HomefieldCollege

Implementing Safety Pods at Homefield College to
Reduce the Use of RPI and Promote Self-Regulation

Client: Homefield College

Product: Safety Pods

Homefield College is committed to providing the highest standard of care and support to students with complex behavioural needs. In response to growing concerns around the use of restrictive physical interventions (RPI), the college explored alternative approaches to maintain safety while fostering student independence and self-regulation. One of the key investments in this initiative was the introduction of Safety Pods—a tool aimed at reducing the reliance on reactive physical interventions and promoting proactive self-regulation.

At Homefield College, students are supported with tailored behavioural strategies to manage escalation and reduce the need for physical intervention. Traditionally, when students displayed escalating behaviours, staff would have to implement floor-based RPI, a measure used to de-escalate potentially unsafe situations. However, this type of intervention can be distressing for both students and staff and can hinder engagement and emotional well-being.

To address this challenge, the college introduced Safety Pods—a safe, enclosed space designed to provide students with a calming environment during moments of behavioural escalation. The primary goal was to reduce the need for floor RPI while ensuring that students remained in a secure, supervised space where they could self-regulate and regain composure.

The Safety Pod in Action

A particular case illustrates the effectiveness of the Safety Pods in practice. One student, whose behaviour was known to escalate, was identified as likely to require floor RPI in certain situations. To prevent this, the college purchased a Safety Pod, allowing the student to utilize it proactively before reaching the point of crisis. This decision was driven by the college’s commitment to reducing floor RPI use, as the college has a policy of not using it in most situations.

In this case, the Safety Pod was not used reactively—when the student’s behaviour was escalating—but instead proactively, as a space for the student to go to self-regulate before any challenging behaviours emerged. The student learned to recognize when they needed a break, voluntarily entering the pod as a preventative measure. Over time, this allowed the student to avoid escalation entirely, leading to improved behaviour and a reduction in distress.

Outcomes

The introduction of Safety Pods at Homefield College has been a resounding success. All students who have been provided access to the Safety Pods are using them proactively. The pods have become an essential tool in supporting student engagement and self-regulation. Rather than waiting for behaviours to escalate to the point where physical intervention is necessary, students are using the pods to manage their emotions and avoid disruptive or harmful behaviours altogether.

The proactive use of Safety Pods has also had a significant impact on the college’s use of RPI. By offering a safe, calming environment, the pods have contributed to a reduction in the need for reactive physical interventions. This not only improves the emotional well-being of the students but also supports the college’s goal of maintaining a positive, supportive learning environment.

Student Feedback

Students have expressed a strong preference for the Safety Pods. Many report feeling more in control of their emotions and behaviours when they have access to a designated space where they can retreat, calm down, and regroup. The ability to use the Safety Pods as a proactive tool rather than a reactive measure has empowered students, giving them a sense of agency over their own emotional regulation.

The introduction of Safety Pods at Homefield College has proven to be an effective strategy in reducing the need for floor-based RPI while supporting students’ self-regulation and overall engagement. The proactive use of the Safety Pods has not only helped students maintain better emotional control but has also contributed to a safer, more positive environment for both students and staff. By continuing to prioritize innovative solutions like the Safety Pods, Homefield College is able to uphold its commitment to providing the highest standard of care and support for all students.

As the use of Safety Pods continues to grow, Homefield College plans to explore further enhancements and expand the availability of this resource across the campus. By building on the success of this initiative, the college aims to further reduce the reliance on restrictive interventions and continue to prioritize the emotional and behavioural well-being of its students.

Case Studies | Healthcare

YorkshireCare Group

Transforming Care with UK Safety Pods at Yorkshire Care Group

Client: Yorkshire Care Group

Product: Safety Pods

Background

Yorkshire Care Group (YCG) provides compassionate care for individuals with a wide range of needs, including those with dementia, physical disabilities, and complex behavioural conditions. As part of their ongoing commitment to improving the quality of care, YCG sought to address growing concerns about the use of restrictive practices in managing challenging behaviours and to create a safer, more dignified environment for both staff and residents.

With a focus on reducing restrictive practices and promoting a culture of person-centred care, YCG began exploring innovative solutions. After extensive research and consultation, they decided to implement Safety Pods—designed to offer a safe, supportive, and non-restrictive environment for individuals at risk of distressing episodes.

Challenges

Prior to the introduction of Safety Pods, Yorkshire Care Group faced several challenges associated with traditional methods of managing individuals with complex needs:

  • Restrictive Practices: Like many care settings, YCG used physical restraint and other restrictive practices in certain situations, which were often traumatic and undignified for both staff and residents
  • Staff Safety Concerns: There were frequent incidents where staff were at risk of harm when interacting with individuals exhibiting distressed behaviours, such as aggression or self-harm
  • Emotional Well-Being: Staff expressed high levels of stress and burnout due to concerns about their safety, as well as the emotional toll of using restrictive interventions

The need for a proactive, respectful, and non-intrusive approach to managing behavioural challenges was clear.

Solution: UK Safety Pods

UK Safety Pods were introduced to Yorkshire Care Group to provide a secure yet non-restrictive environment for individuals during moments of distress. The pods serve as a calm, safe space designed to promote de-escalation and self-regulation, helping individuals regain control without the need for intrusive or physically restrictive interventions.

Michael Short, alongside the wider care team, oversaw the introduction of Safety Pods, ensuring seamless integration with YCG’s existing care and behavioural support plans. The pods were installed in key areas and designed with flexibility in mind, allowing for customization to suit the specific needs of residents.

Testimonial from Michael Short

“Before we introduced Safety Pods, we were constantly facing challenges in balancing the need for staff protection with the dignity and autonomy of the individuals we care for. The traditional methods of restraint, while sometimes necessary, often resulted in distress and further trauma. The Safety Pods have been a revolutionary tool for us—offering a way to manage crisis situations effectively while reducing the need for physical interventions.”

“Having worked closely with the team at Safety Pod International, I wholeheartedly recommend their implementation as an effective strategy for reducing restrictive practices across social care and health settings. The pods not only enhance safety but also promote dignity, providing a calm, secure environment for individuals to de-escalate and self-regulate. This has been instrumental in reducing physical restraint incidents and improving the overall well-being of our residents.”

“The feedback from both staff and residents has been overwhelmingly positive. We have seen a significant reduction in distressing incidents, and staff now feel empowered to intervene proactively rather than reactively. The pods provide a safe space that reduces the need for traditional, often intrusive, restrictive interventions, and this has had a profound impact on our care culture.”

Expert Endorsement: Impact on Restrictive Practices

The positive outcomes experienced by Yorkshire Care Group align with a broader trend in social care and health settings. An expert in Positive Behaviour Support (PBS) shared the following perspective

“I wholeheartedly recommend the implementation of UK Safety Pods as an effective strategy in reducing restrictive practices across social care and health settings. Having extensively used and evaluated their implementation and outcomes for individuals, I have seen firsthand their efficacy in enhancing proactive safety protocols while promoting dignity and autonomy for individuals as part of co-produced PBS plans.”

“The UK Safety Pods represent a groundbreaking approach to safeguarding vulnerable populations, particularly those with complex needs or behaviours of concern. By providing a secure yet non-restrictive environment, these pods offer a unique solution to manage crises and mitigate risks without resorting to traditional, intrusive, and often traumatic restrictive interventions.”

Key features and benefits highlighted by the expert include:

  • Safety: The pods offer a safe space for individuals during episodes of distress, without the need for physical restraint or other restrictive measures
  • Dignified Intervention: Unlike traditional restraint, which can be traumatic, the pods prioritize dignity and well-being, offering a calm environment for de-escalation
  • Preventative Approach: The pods enable early intervention, allowing individuals to self-regulate and avoid situations that could lead to harm, reducing reliance on restrictive practices
  • Customisable Design: The pods can be tailored to meet diverse needs, including design customization with colours and pictures selected by individuals, making the spaces more personalized and comforting
  • Regulatory Compliance: The use of UK Safety Pods aligns with legal and ethical standards, supporting restraint reduction while promoting a culture of respect and person-centred care

Results and Benefits

Following the implementation of UK Safety Pods, Yorkshire Care Group experienced significant positive changes:

  1. Reduced Use of Restrictive Practices: The introduction of Safety Pods contributed to a measurable reduction in physical restraint incidents, improving the overall quality of care and reducing trauma for individuals
  2. Improved Staff Confidence and Safety: Staff reported feeling safer and more confident in managing potentially challenging situations, knowing they could rely on the pods as a non-restrictive solution
  3. Enhanced Dignity and Well-being for Residents: Residents benefited from a calmer, more dignified approach to crisis management. The ability to self-regulate in a supportive space has promoted autonomy and respect for their personal needs and preferences
  4. Proactive Crisis Management: Staff were able to intervene earlier in moments of distress, using the pods as a preventative tool rather than waiting for situations to escalate. This proactive approach has helped maintain a safer environment for everyone
  5. Positive Feedback from All Stakeholders: The feedback from both care teams and residents has been overwhelmingly positive. The reduction in restrictive practices has led to better outcomes for individuals, greater staff satisfaction, and a more respectful, supportive care environment
  6. Compliance with Regulatory Standards: The pods have helped YCG align with regulatory guidelines on reducing restraint and promoting person-centred care, enhancing the organization’s overall reputation for high-quality care

Conclusion

The implementation of Safety Pods at Yorkshire Care Group has proven to be a transformative step in reducing the use of restrictive practices while ensuring a safer, more dignified environment for both staff and residents.

Michael Short and the team at YCG have seen firsthand the positive impact of this innovative solution, both in terms of enhanced staff safety and improved outcomes for individuals.

The adoption of Safety Pods aligns with the broader movement toward more humane, person-centred care in health and social care settings. For Yorkshire Care Group, this initiative has not only improved care delivery but also fostered a culture of respect, dignity, and proactive safety management, ultimately leading to a better quality of life for those in their care.

Case Studies | Emergency Services

ThePolice

The Benefits of Safety Pods in Police Custody: A Testimonial from PC Rory

In recent years, the use of Safety Pods in police custody suites has revolutionized how officers handle restraint situations, making them safer and more efficient for both staff and detainees. PC Rory Romani, a dedicated officer from West Yorkshire Police, played a key role in the introduction and integration of the Safety Pod into their operations. His firsthand experience offers valuable insights into how these devices have transformed police work, particularly in high-stress situations.

The Journey of the Safety Pod in West Yorkshire Police

The idea of using Safety Pods within police custody suites began when officers observed their use at Broadmoor, a high-security psychiatric hospital.

PC Romani explains, “Seeing the Pods in use in Broadmoor ‘sold them more’ at the beginning. We thought, ‘If they are using them in there, why shouldn’t we be using them in our custody areas?”

Inspired by the Pods’ success in Broadmoor, West Yorkshire Police decided to trial them in their custody suite in Bradford starting in December 2019. Initially planned for a short trial, the testing period extended beyond expectations, ultimately allowing officers to refine their use and develop proper protocols.

During this extended trial, it became clear that the Pods offered substantial advantages over traditional restraint methods. Originally, the plan was for two trained officers to be present with the Pod during its use. However, staffing shortages led PC Romani to adjust the policy, opting for one trained officer on the Pod with periodic checks. This shift allowed for more flexible use of the Pod while still ensuring detainee safety.

Reducing Injuries and De-escalating Tensions

One of the major benefits of the Safety Pod, as noted by PC Romani, is the reduction in injuries for both officers and detainees. In typical restraint situations, multiple officers are often involved, which can lead to injuries ranging from sprains and broken bones to more serious concerns like positional asphyxia. These risks arise when detainees struggle to breathe while being physically restrained.

The Safety Pod changes this dynamic by allowing officers to safely secure a detainee while keeping everyone off the floor.

“Officers suffering knee and elbow injuries is common in situations where restraint of a subject on the floor is being attempted,” Romani explains.

With the Pod, the restraint is much easier, and the Excel Cushion helps prevent the detainee’s legs from kicking out, further minimizing the risk of injury.

More importantly, the Pod encourages a more humane approach to restraint. Once placed on the Pod, detainees often calm down more quickly, de-escalating the situation in a fraction of the time.

“The situation also de-escalates more easily, and the subject is more likely to calm down once on the Pod,” Romani says.

This shift not only improves the safety of all involved but also helps prevent the emotional and physical toll that extended restraint sessions can have on officers.

Time Efficiency and Cost-Effectiveness

The Safety Pod also helps save time and resources. In a typical restraint scenario, officers could spend hours managing a detainee, but with the Pod, the entire process can be reduced to about 30 minutes.

Romani shares a notable example from Bradford: “In one case, a detainee who had scratched himself across his face and head was safely and comfortably restrained using the Pod. The entire incident lasted just 20 minutes, and medical staff were able to intervene immediately, treating the detainee’s injuries while keeping him calm.”

The time saved by using the Pod also contributes to reduced staff shortages. By preventing injuries and reducing the time needed for restraints, fewer officers need to take sick leave or suffer from long-term injuries.

“If you’ve got a shortage of staff and you’ve got to go upstairs to request extra staff, that leaves other shifts short-staffed instead, so there is a knock-on effect,” Romani explains.

By improving the safety of restraint procedures, the Pod ultimately helps ensure that staffing levels are maintained, improving overall operational efficiency.

Overcoming Scepticism and Changing Mindsets

Introducing the Safety Pod was not without its challenges. As with any new technology or procedure, there was initial resistance, especially among veteran officers.

“There was a sense of ‘you can’t teach an old dog new tricks,’” says Romani.

Some officers, particularly those with 15 or 20 years of experience, were sceptical about the effectiveness of the Pod.

However, after demonstrating its practical benefits in real-world situations, Romani saw the attitude shift.

“I demonstrated it, and then said, ‘I just saw you roll your eyes, what do you think?’ The response was, ‘We’ll never use it.’ But within 10 minutes of me leaving, they had already used it.” Over time, these same officers became some of the biggest advocates for the Pod, spreading the word to their colleagues. “Bradford officers who were initially sceptical are now selling it to the other officers. They tell others it’s brilliant,” Romani says.

A Legacy of Safer Practices

PC Romani’s dedication to improving the safety and efficiency of police work is evident in his commitment to the Safety Pod. He’s proud of the strides made in training officers across the force.

“Since March 2021, we’ve been rolling out training for all frontline officers. By next year, every officer coming through the system will be trained on the use of the Pods,” he explains.

The introduction of the Safety Pod has proven to be a positive legacy for Romani. As he prepares to leave the police force in September, he reflects on the impact the Pods have had.

“I feel like it’s my legacy introducing Pods to the force and demonstrating their effectiveness for any other force that sees the value in them,” Romani says.

He is confident that the Pods will continue to be a valuable tool for years to come, ultimately improving the safety of both officers and detainees.

In conclusion, the Safety Pod is a prime example of how innovation can make a tangible difference in policing. By offering a safer, more efficient method of restraint, it not only protects officers from injury but also ensures the humane treatment of detainees. The success of the Safety Pod in West Yorkshire Police, thanks to the efforts of officers like PC Rory Romani, serves as a model for other forces looking to improve their practices in custody suites.

Case Studies | Healthcare

Kent and MedwayNHS Trust

Kent and Medway’s Successful Implementation of Safety Pods:
A Game-Changer in Patient Care and Staff Safety

Client: Kent and Medway NHS Trust

Product: Standard Safety Pod

In recent years, Kent and Medway NHS Trust has made a groundbreaking advancement in the way physical interventions, commonly known as restraint, are handled in healthcare settings. The introduction of The Safety Pod has revolutionized the experience for both patients and staff, reducing physical injury and enhancing the overall therapeutic environment. Originally intended for use in the Mother & Baby Unit, Safety Pods have not only helped reduce the risks associated with restraint but have also proven beneficial for more vulnerable patient groups, including older adults and those with learning disabilities.

The Genesis of The Safety Pod

The Safety Pod was engineered with the specific aim of making physical interventions safer. Restraints, while sometimes necessary to prevent harm, have historically posed significant risks of injury to both patients and healthcare staff. In addition, traditional restraint methods often contribute to feelings of fear, distress, and trauma among patients. The Safety Pod, resembling a large bean bag, has been ergonomically designed to reduce the risk of injury and trauma during physical interventions. Specifically engineered to respond to the patient’s body, the Safety Pod adjusts to provide the optimum seating angle and comfortable neck and head support, minimising the potential for harm. This dynamic response helps to reduce the level of physical restraint required and provides a more dignified, less invasive approach to managing distressed behaviour.

Early Success on the Mother & Baby Unit

Kent and Medway began their implementation of Safety Pods in 2018 at the Mother & Baby Unit. This unit was established with a focus on improving the care and experiences of pregnant women and new mothers, particularly in the context of managing distress and challenging behaviours. Staff at the unit saw the opportunity to reimagine how restraint and de-escalation training could be delivered, breaking away from traditional, more restrictive practices.

During the early trials, Safety Pods proved to be highly effective. They reduced the frequency and length of restraint incidents and significantly decreased the risk of injury to both patients and staff. In addition, the ergonomic design of Safety Pods meant that new mothers could use them therapeutically, not only for de-escalation during moments of distress but also as a comfortable place to relax, rest, and nurse their babies.

The feedback from patients and staff was overwhelmingly positive. Many patients reported feeling more at ease, and some noted that the pod offered a feeling of security and comfort during times of heightened anxiety. Staff appreciated the reduced stress of managing challenging behaviours and the increase in staff-patient rapport. The pods quickly became a central tool for managing distress in a safer, more compassionate way.

Expanding to Older Adult Care

Following the success in the Mother & Baby Unit, the Trust decided to extend the trial to the Older Adult care group in 2019. This decision was particularly important given the physical frailty of many older adults and the increased vulnerability to injury during physical interventions. The pilot was launched on two Older Adult wards, with the aim of assessing the impact of the Safety Pods on reducing restraint incidents and improving patient and staff experiences.

The results from the pilot were striking. Key improvements included:

  • A Reduction in the Length of Restraint Incidents: The duration of physical restraint incidents decreased significantly, making interventions less distressing for both patients and staff
  • No Recorded Injuries to Patients or Staff During Restraint: Unlike traditional restraint methods, which carry a high risk of injury, the Safety Pods proved to be a safer alternative, with no incidents of harm recorded
  • Improved Staff Experience and Positive Culture: Staff reported feeling more confident and less stressed in managing challenging situations. They also noted that the Safety Pods fostered a more therapeutic environment, which led to a more positive and supportive workplace culture
  • Multiple Preventative and Therapeutic Benefits: In addition to their role in physical interventions, the pods were used for various therapeutic activities, such as helping patients relax, reducing agitation, or providing a comfortable space for socialization and engagement

Measurable Change and Impact

The trial results from the Older Adult wards showed significant, measurable improvements across various key indicators. Notably:

  • The average number of restraints per month was reduced by 40%
  • The number of seclusions per month dropped by 46%
  • There was a reduction in the use of rapid tranquillization medication, particularly intramuscular (IM) injections, which are often used in high-stress situations involving agitated patients

These outcomes demonstrate the effectiveness of Safety Pods not only in reducing the use of physical restraints but also in promoting a culture of care that prioritizes the safety and dignity of patients.

Feedback: The Real Value of Safety Pods

The most compelling evidence of The Safety Pods’ success comes from the feedback of those who have used them—patients, carers, and staff alike.

Patient and Carer Feedback:

“I didn’t realize that they had an alternative use because they are just so nice to sit in and relax, especially if someone is distressed or has a bad back.”

“Absolutely love the bean bag and had 15 minutes of quality cuddle time with my dad – what a wonderful idea.”

“They are nice to relax on. Can we get more?!”

Staff Feedback:

“The safety pods have proven to be a more therapeutic way of managing restraint. It is less scary for service users and staff, especially for those with a learning disability background.”

“They also have a more therapeutic benefit when de-escalating. Safety Pods reduce the risk of injury to both staff and service users.”

Looking Ahead: The Future of Safety Pods

The success of the Safety Pods in Kent and Medway has demonstrated their potential to transform care practices across a range of patient groups. The Safety Pod not only enhance safety during physical interventions but also offer therapeutic benefits that can aid in de-escalation, reduce distress, and improve the overall patient experience. Given the overwhelmingly positive feedback and measurable improvements in patient and staff outcomes, the Trust continues to expand the use of Safety Pods to additional wards and patient groups.

The introduction of the Safety Pod at Kent and Medway NHS Trust represents a significant step forward in creating safer, more compassionate care environments. By embracing innovative solutions like the Safety Pod, the Trust is leading the way in improving the experiences of both patients and healthcare professionals, making a profound difference in the lives of those who need it most.

Case Studies | Healthcare

Children’s Hospital ofEastern Ontario

Successful Implementation of Safety Pods at CHEO:
A Step Towards Trauma-Informed Care and Restraint Reduction

Client: Children’s Hospital of Eastern Ontario

Product: Standard Safety Pod

In its ongoing commitment to improving patient care and reducing the use of restrictive practices, the Children’s Hospital of Eastern Ontario (CHEO) has successfully introduced Safety Pods to its Inpatient Psychiatry unit. This initiative, which aligns with CHEO’s dedication to restraint reduction and trauma-informed care, represents a significant shift in how the hospital approaches the management of distressed children and youth in its care.

Addressing the Impact of Restraints

Restraints, though sometimes necessary to prevent imminent harm to a patient or others, often come with unintended consequences. These can include psychological trauma, physical harm, and the deterioration of the therapeutic relationship between staff and patients. This is particularly concerning in psychiatric settings where young patients, already dealing with significant emotional or behavioural challenges, may be further traumatized by restrictive interventions.

Traditionally, ground or prone restraints have been used to physically control patients who are in acute distress. While effective in some situations, these methods have been linked to physical injuries, increased anxiety, and long-term psychological effects. Recognizing these risks, CHEO has taken a positive step by introducing the UK-designed Safety Pods as part of its restraint reduction strategy.

Traditionally, ground or prone restraints have been used to physically control patients who are in acute distress. While effective in some situations, these methods have been linked to physical injuries, increased anxiety, and long-term psychological effects. Recognizing these risks, CHEO has taken a positive step by introducing the UK-designed Safety Pods as part of its restraint reduction strategy.

The Role of Safety Pods

The Safety Pod is a large, supportive, beanbag-like structures that provide a safer, more comfortable, and trauma-informed alternative to traditional restraints. Unlike conventional restraints that force children and youth into physically restrictive positions, the Safety Pods allow patients to remain seated and upright, offering a less invasive and more supportive approach during moments of crisis.

The Safety Pod is designed to provide stability and comfort, without compromising safety. They help create a controlled, calming environment while reducing the need for ground or prone restraints. This approach minimizes the physical and psychological risks associated with restraint use, offering a more therapeutic and compassionate alternative for both patients and staff.

Key Benefits of the Safety Pods

Since their implementation, the Safety Pods have demonstrated a range of benefits, both for patients and staff, as well as for the broader therapeutic environment as captured in this feedback:

  1. Reduced Trauma: The use of Safety Pods has led to less traumatic interventions. Because the pod allows patients to remain seated in a safe, supportive manner, it helps to avoid the distressing experience of being physically restrained on the floor or in prone positions
  2. Greater De-escalation Opportunities: Staff have reported an increased ability to verbally de-escalate situations, as Safety Pods allow for a more controlled and less intimidating approach. This shift enhances the therapeutic relationship and promotes a sense of trust between staff and patients
  3. Lower Risk of Injury: The supportive structure of Safety Pods reduces the risk of injury for both patients and staff. By replacing more physically demanding restraint techniques, the pods help protect everyone involved from harm
  4. Enhanced Staff Safety: Safety Pods also reduce the physical demands on staff, decreasing the likelihood of injuries during interventions. This makes the work environment safer for caregivers and allows them to focus on providing supportive care
  5. Maintained Dignity and Comfort: One of the most significant advantages of Safety Pods is the enhanced dignity they provide for patients. Rather than being physically restrained, patients are given a safer, more comfortable space to manage their distress. The pods can be used as a preventive measure, allowing patients to retreat to a safe space before the situation escalates
  6. Decreased Stimulation: Safety Pods also help to reduce overstimulation in patients who are particularly sensitive to their environment. With their calming design, the pods help patients feel more at ease, which is critical in psychiatric care
  7. Independent Access for Comfort and De-escalation: In a notable shift from traditional restraint practices, the Safety Pods are available for patients to access at any time, regardless of whether they are in a restraint situation. This gives patients a greater sense of autonomy and control over their own care, enabling them to use the pods proactively for comfort and de-escalation

Supporting Trauma-Informed Care

The introduction of The Safety Pod at CHEO is a clear example of the hospital’s commitment to trauma-informed care, which focuses on creating a safe, supportive environment that recognizes the impact of trauma on patients’ well-being. By offering a more compassionate approach to restraint, the hospital not only reduces the risks of physical and psychological harm but also prioritizes the dignity and therapeutic relationship with its young patients.

Safety Pods have also played a key role in reducing the overall use of restraints in the Inpatient Psychiatry unit. As a result, there has been a noticeable decrease in the amount of time patients spend in restraints, as well as a reduction in the use of ground and mechanical restraints. These positive outcomes contribute to maintaining the therapeutic relationship, which is vital in supporting long-term recovery and emotional well-being.

Conclusion

CHEO’s implementation of Safety Pods represents a significant advancement in the care of children and youth in psychiatric settings. By providing a safer, more supportive alternative to traditional restraint methods, the hospital is reducing the risks of harm, improving the therapeutic environment, and reinforcing its commitment to trauma-informed care. The positive outcomes observed since the introduction of Safety Pods highlight the importance of innovative approaches to mental health care and the potential for creating safer, more compassionate care environments for vulnerable populations.

Case Studies | Healthcare

ImprovingClient Care

Reduced injuries to both staff and patients in restraint situations

Client: Priory Group

Product: Standard Safety Pod

Summary

  • Reduced injuries to both staff and patients
  • Reduced time spent in restraint
  • Minimised the need for higher level physical interventions, ie floor restraints
  • Positive outcome during de-escalation – marked reduction in violence and aggression
  • Client would recommend Safety Pod to similar organisations
  • UK Pods Ltd customer service rated as “very good”

Safewards Scheme

Ayr Clinic commenced the Safewards Scheme in June 2018 and purchased its first Safety Pod at this time. In a presentation for The Lead Nurse Forensic Network, Ayr Clinic’s director of clinical services Victoria McInulty highlighted a number of benefits of using a Safety Pod. These included the following:

  • Reduces the risk of positional asphyxiation
  • Improvement in client care
  • Reduction in time and injury to service users [involved in restraint]
  • Independently tested and treated materials
  • Positive outcome on staff who are de-escalating situations

Feedback

Reduction in Injuries to Staff and Patients

The feedback stated that ‘yes’ the introduction of Safety Pods had reduced injuries to both staff and patients in restraint situations.

Reduction in Floor Restraints

The feedback stated that ‘yes’ using the Safety Pod did minimise the need for using higher level physical interventions such as prone and supine restraints on the floor.

Recommendation

Ayr Clinic said ‘yes’ it would recommend Safety Pods for use in other similar organisations or units. It also rated UK Pods Ltd’s customer service as “very good”.

What Our Clients Say

The use of the new approach and the Pod has shown a marked reduction in violence and aggression of 78% between 2017 and mid 2019.

We also find it helpful to show worried family members the Pod to ensure we are transparent with named persons.

I have demonstrated the Pod at several conferences I have attended as I truly believe it to be an excellent piece of equipment.



“It is more dignified for patients and takes less staff”

Victoria McInulty
Director of Clinical Services

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